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The practice of adding a digital signature to an electronic document—like a contract, agreement, or form—is known as document sign process. A digital signature is a special code that confirms the integrity of the document and the signer’s identity. A digital signature has the same legal weight and significance as a handwritten signature. But to sign a document online should be a solution offered by a reliable service provider in order to make the process streamlined. In case you are in need of an online document sign solution to be integrated into your business, read below to find out Enqualify document signing product details.
Because this technology of sign a document online allows individuals to conduct commercial and personal activities online with confidence and trust. Different industries and areas can profit from document signing, including:
Banking and finance:
By streamlining procedures like account creation, loan approval, investment management, and more, banks and other financial organizations may benefit from document signing. In the banking industry, document signing may also improve client happiness, efficiency, transparency, and security.
Education:
Signing papers can facilitate the sharing and signing of documents between teachers and students, including enrollment forms, transcripts, diplomas, certificates, and more. Collaboration between educators and students as well as online learning can be facilitated via document signing.
Healthcare:
Consent forms, medical records, prescriptions, referrals, and other paperwork may be shared and signed by patients and healthcare practitioners with the use of document signing. Sign document process can also guarantee adherence to security and privacy laws in the healthcare industry.
Legal:
Signing and exchanging legal documents, including contracts, agreements, affidavits, wills, powers of attorney, and further, can be facilitated by document signing services for attorneys and clients. Legal paper legitimacy and authenticity can also be demonstrated by document signing.
As we have seen, individuals and businesses from different niches can need sign documents online. But why does this solution matter that much?
Transactions and procedures stall down when you rely only on human signatures given in physical presence. One example would be the Know Your Customer (KYC) regulations in the banking sector, which demand comprehensive and advanced identification verification. Because you are accustomed to the conventional method, you may not understand how time-consuming this procedure is. However, if you go to sign documents online method, the process may be greatly expedited. Enqualify Document Sign process especially aims for higher security standards by establishing two-factor authentication and NFC verification procedures for
The automation and digitalization of sign a document activities reduce the amount of time needed to gather signatures from various departments, which is one of the most tedious and time-consuming jobs in the financial business. With only seconds, Enqualify Document sign solution can cross-verify different ID documents of different 106 countries for KYB and KYC processes.
Wet-ink signatures and paper contracts are easily forged, and duplicates are readily lost or stolen. By using sign document solution and digital documents, financial institutions may avoid worrying about the security of contracts that are exchanged across systems. Because of the encryption technology used in them, electronic signatures cannot be changed.
For these reasons, Enqualify provides a feature-rich sign documents solution with several signature choices and cutting-edge security features. Two-factor authentication is a feature of ours that ensures only authorized users may see and sign your papers. Its effective and fast design also makes it possible for you to sign and email papers with ease.
Any company that conducts business in a highly regulated area, like the financial services sector, is required to follow strict industry and government regulations for sign document processes. Leading certification organizations including PCI DSS, Soc 2 Type II, 21 CFR part 11, eIDAS, ESIGN, and UETA are all completely compliant with document signing. Additionally, industry-specific compliances have never been simpler to achieve thanks to Enqualify which provides a safe, tamper-proof, and quick identification procedure.
• Protection from tampering during the signing with NFC and two-factor authentication
• The sole requirements are an NFC-capable smart device (iOS and Android), an NFC-capable ID card, passport, or driver’s license, and supporting documentation from 106 different countries. Utilizing this technology to effortlessly scan chip-based identification papers through NFC-enabled smartphones.
• Two factor authentication requirement for completing document sign online process; adding extra secure layer to verification steps.
• Customization and easy integration flexibility to existing business flows and systems; such as websites, apps, and platforms.
• Reducing time and effort, enables document sign process of different documents of hundreds of pages in minutes with high accuracy and no manual errors.
• Enabling you to cross-verify documents against global sanctions lists with confidence before sign a document.
How Does Document Signing Work?
If you ask how to sign document, document signing works by following these steps in Enqualify:
• For security steps, the client touches the security points in their device
• Reads the ID serial number after a verbal clear statement is received
• Agent asks other security questions
• The client confirms their identity using a verification method, such as an email address, a phone number, a PIN code, or a biometric feature.
• With Enqualify, user needs to verify ID with two factor authentication besides the login credentials to sign documents.
• Company shares agreement text and customer approves by digital signature with customer-specific secret key
• The sender and the recipients can download or store the signed document in a secure cloud platform.
The digital document signing by Enqualify also offers a verification platform that records the details of each signing event, such as the date, time, location. In the Enqualify verification platform, you can find:
• Company details,
• Company tax certificate,
• Authorized signature lists of parties,
• Existing signature scans for comparison
• And other official information necessary for KYC and KYB regulations in one place.
In conclusion, Enqualify’s document signing service offers a comprehensive solution for businesses operating in the fintech and finance sectors, as well as other industries. By combining document signing, KYC (Know Your Customer) verification, and encryption capabilities, Enqualify ensures that sensitive information is securely managed throughout the entire document lifecycle. This service not only streamlines the signing process, but also enhances compliance with regulatory requirements and helps maintain the trust of customers and partners. With Enqualify’s robust features and commitment to data security, businesses can confidently embrace digital transformation while safeguarding their valuable assets
